Developing a Compliance Matrix
Government proposals often are difficult to read and evaluate. One way to ensure that you comply with the Request for Proposals (RFP) guidelines and help reviewers find information easily is to include a Compliance Matrix with your application.
Below is a sample from a typical Compliance Matrix:
|RFP||The Jones Group Proposal|
|Provide animal husbandry and IACUC administrative services at three USAMRICD buildings||1.1.1||4||1.2.1||10|
|Provide animal husbandry and IACUC administrative services at two USAPHC (Prov) buildings||1.1.1||4||1.2.1||11|
|Work in all buildings without restrictions||1.1.1||4||1.2.1||3|
|Provide support in compliance with listing in Appendix 1||1.1.1||5||1.4.3||13|
The left-hand column briefly describes the requirements while the section and page columns identify where it is located in the RFP. The two columns to the right identify the sections and pages where you address the RFP requirement in your application.
A Compliance Matrix helps reviewers in these ways:
- Lists relevant RFP guidelines sections and then maps where these sections are found in the proposal.
- Provides reviewers with a handy checklist.
- Helps reviewers more easily evaluate the content of the proposal.
- Demonstrates that you have addressed all the requirements.
The Compliance Matrix serves an important purpose for you by ensuring that all the RFP guidelines have been addressed in your proposal.
Because a Compliance Matrix is not an RFP requirement, I recommend that you reference the Compliance Matrix in your cover letter with a request to provide it to reviewers. In a hard-copy application, the Compliance Matrix should go right behind the Cover Letter and be attached with a paper clip so it easily can be identified and duplicated.
You should develop a Compliance Matrix at the beginning of the proposal development process to help guide you through the requirements.